Your Biggest Envelope Addressing Questions… Answered.

The mailing has been on your “to do” list for a while. You sit down to tackle it. And even though you’ve addressed envelopes dozens of times – you still wonder. Are you doing it right?
Whether you’re addressing 20 envelopes or 200 - a few basic tips help get the job done right.

Labeling and Addressing

Envelopes are your first impression. That’s why every last detail counts. Using a software program might work for a large mailing, while hand addressing creates a more personalized feel for recipients.

No matter which approach you take, a few basic tips stay the same:  

Use a complete return address. If you aren’t using pre-printed company envelopes, include the following in the top-left envelope corner: your name, company name and return address. Another option is writing the return address on the back envelope flap.

The recipient’s information. Make sure the recipient’s information is easily read and complete. The address should be in the center of the envelope and parallel to the longest side. Proper format also recommends that you include the name and title on the first line, rather than using two separate lines.

The address and suite number should also be on a single line. Then, on a new line below, include the city, state and zip code.

Add the final touches. Making mistakes during the addressing process happens, and that’s alright. But avoid crossing out mistakes. Instead, start fresh with a new envelope, which communicates a greater level of care and accuracy to your recipient.

Taking the time to address envelopes correctly helps your mail arrive safely and presents a professional image for you or your company.

It’s a little task that makes a big impact.

Have you made a mistake addressing an envelope lately?

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